Procurement Activity Plan

The Procurement team at Cenitex manages all buying activity in alignment with its capability profile, through the assessment of complexity across procurement categories and sub-categories.

To get the best value for money for ourselves and our customers, Cenitex leverages economies of scale, as well as a strategic governance framework that includes category plans, supplier management plans, annual budget allocations and Cenitex business and strategic plans.

Cenitex’s annual Procurement Activity Plan is prepared as per the Victorian Government Purchasing Board’s policy framework to aid and inform our suppliers. By helping suppliers prepare for forward demand, they can participate in market engagements more effectively, resulting in healthy, competitive markets that contribute to delivering value for money.


This table represents Cenitex’s Procurement Activity Plan for the period 1 July 2020 to 30 June 2021. The plan will be reviewed annually and updated as required.

Supplier market opportunities 
The following procurement activity is presented according to identified forecasting of Cenitex’s sourcing requirements. 

No Procurement name and description Estimated contract duration Market approach Estimated date for market approach Nature of expenditure
1 Provision of O365 CM9 to SharePoint migration services 1 year RFQ (selective) Quarter 1 Services
2 Purchase of Panagenda software for Domino environment 1 year RFQ (selective) Quarter 1 Goods
3 Unified Communications Services 1-2 years SPC (selective) Quarter 1 Services
4 Engagement of Citrix premier support from a certified partner 1 year RFQ (selective) Quarter 1 Services
5 Implementation services for upgrade to Dynamic Finance 8 months SPC (selective) Quarter 1 Services
6 Purchase of Robotic Process Automation (RPA) licensing 1 year RFQ (selective) Quarter 1 Goods
7 Provision of Apptio (IT financial planning) implementation services 6 months SPC (selective) Quarter 1 Services
8 IT Asset Buyback  1 month RFQ (selective) Quarter 1 Services
9 Provision of Security Services 3 years SPC (selective) Quarter 1 Services
10 Service contract for internal automatic doors 3 years RFQ (selective) Quarter 1 Services
11 Establishment of Technical Specialist Panel  3 years SPC (selective) Quarter 1 Services
12 Provision of services to support MS Teams bridge to teleconference devices 2 years RFQ (selective) Quarter 1 Services
13 Investigate 'Device as a Service' service establishment 3 years RFI/RFQ/SPC (selective) Quarter 2 Services
14 Purchase of Robotic Process Automation (RPA) support & maintenance  1 year RFQ (selective) Quarter 2 Services
15 Procurement Approval Record (PAR) System Replacement 2 years EOI/RFP (selective) Quarter 2 Services
16 Implementation services for Dynamics 365 solution upgrades and new capabilities​ 1 year SPC (selective) Quarter 2 Services
17 Provision of eLearning and Performance Management systems 3 years SPC (selective) Quarter 2 Services
18 Graduate Program recruitment support services 1 year RFQ (selective) Quarter 2 Services
19 Provision of applicant tracking and onboarding software (ATS) 3 years RFQ (selective) Quarter 2 Goods / Services
20 Maintenance & testing of fire detection systems 3 years RFQ (selective) Quarter 2 Services
21 Maintenance services for plumbed area (taps: kitchen/toilet) 3 years RFQ (selective) Quarter 2 Services
22 Air Conditioning maintenance & services 3 years RFQ (selective) Quarter 2 Services
23 Provision of Personal Protective Equipment (PPE) 3 years SPC (selective) Quarter 2 Services
24 Provision of Cleaning Services 1 year RFQ (selective) Quarter 2 Services
25 Provision of Level 6 Fitout South Tower services 6 months RFQ (selective) Quarter 2

Services

26 Provision of Sales Enablement Training 6 months RFQ (selective) Quarter 2 Services
27 Provision of Internal Audit and Service Assurance needs 2 years SPC (selective) Quarter 2 Services
28 Hybrid Cloud 3 years SPC (selective) Quarter 2 Services
29 Datacentre Access Analysis 9 months SPC (selective) Quarter 2 Services
30 WoVG SOC & SEIM Security event and incident management 3 years SPC (selective) Quarter 2 Services
31 Establishment of Field Workforce service arrangement 3 years SPC (selective) Quarter 2 Services
32 Establishment of Infrastructure Services Technical Panel Arrangement  3 years SPC (selective) Quarter 2 Goods / Services
33 Monitoring as a Service (NOC) 2 years SPC (selective) Quarter 2 Services
34 Network Fabric Refresh  3 years SPC (selective) Quarter 2 Goods / Services
35 Provision of 2003 - 2008 Server remediation services 1 year SPC (selective) Quarter 2 Services
36 Establishment of Network Infrastructure & Services Panel 2 years SPC (selective) Quarter 2 Goods / Services
37 Provision of Regional Network Refresh design architecture services 1 year SPC (selective) Quarter 2 Services
38 Purchase of Dynamics Finance license(s) 1 year SPC (selective) Quarter 2 Goods
39 Provision of Domino environment strategy development services 2 months SPC (selective) Quarter 3 Services
40 Provision of marketing development for 'Centre of Excellence' creation for WAS 3 months SPC (selective) Quarter 3 Services
41 Contract Management System 2 years EOI/RFP (selective) Quarter 3 Services
42 Flu Vaccination Program 2 months RFQ (selective) Quarter 3 Services
43 Professional Photography Services 2 years RFQ (selective) Quarter 3 Services
44 Supply of Governance Risk, Compliance Tools (Integrated Risk Management) License(s) 3 years SPC (selective) Quarter 3

Goods

45 Provision of Governance Risk, Compliance Tools (Integrated Risk Management) implementation services 6 months SPC (selective) Quarter 3 Services
46 WoVG Threat Intelligence Program 3 years SPC (selective) Quarter 3

Services

47 WoVG Identity Platform 5 years SPC (selective) Quarter 3 Services
48 Provision of a Web Application Firewall (WAF) solution 2 years SPC (selective) Quarter 3 Goods / Services
49 Provision of a Cloud Archives solution 2 years SPC (selective) Quarter 3 Services
50 Provision of tape digitisation professional services 2 years SPC (selective) Quarter 3 Services
51 Provision of Domino Replatforming services 1 year RFQ (selective) Quarter 4 Services
52 Provision of 'Database Services' consultation services 3 months SPC (selective) Quarter 4 Services
53 Provision of a Cloud Print Solution 3 months RFQ (selective) Quarter 4 Services
54 Supply of Security Operations Module licence(s) 6 months - 5 years SPC (selective) Quarter 4 Goods
55 Provision of Security Operations Module implementation services 6 months - 5 years SPC (selective) Quarter 4 Services
56 Provision of Extranet design services 3 months SPC (selective) Quarter 4 Services
57 Provision of Customer Service Catalogue digitisation services 6 months SPC (selective) Quarter 4 Services
58 Provision of Fraud Control Investigations professional services 1 year SPC (selective) Quarter 4 Services
59 Provision of WEB Seal Migration services 1 year SPC (selective) Quarter 4 Services
60 Services for the production of the Annual Report 3 months SPC (selective) Quarter 4 Services

Disclaimer
The Cenitex 2020-21 annual procurement plan is current as at 25 September 2020.

All Cenitex planned procurements are subject to revision or cancellation. The information in the annual procurement plan is provided for planning purposes only. The annual procurement plan does not represent a solicitation or constitute a request for proposal, nor is it a commitment by Cenitex to purchase the described goods or services. Cenitex will manage unsolicited bids in accordance with its procurement framework policies and procedures.